Mapping Visio 2010 diagram categories on organizational roles

Visio 2010 is a powerful, flexible and scalable tool and can be used pervasively through out the organization. Various Roles and Segments within an organization can use this tool for creating diagrams involved in their tasks and processes.

The following chart will give you an overview that how Visio 2010 empowers organizational users through its various diagram categories to get the best use out of it!


What’s new in Microsoft Visio 2010


The advanced diagramming tools of Microsoft® Visio® 2010 help you simplify complexity with dynamic, data-driven visuals and new ways to share on the Web in real-time. Whether you’re creating an organizational chart, a network diagram, or a business process, the new tools and more intuitive interface in Visio 2010 make it easier to bring your diagrams to life. Start by building your diagram with a diverse set of professional-looking templates and modern, pre-drawn shapes. Then, easily link your diagram to popular data sources (such as Microsoft® Office Excel®). You’ll see data automatically refresh right within your diagram, reflected in vibrant visuals such as icons, symbols, colors, and bar graphs. Finally, with just a few clicks, publish your data-linked diagram to Microsoft® SharePoint® Server 2010, and provide access to others on the Web, even if they don’t have Visio. Together, simplicity, data-driven shapes, and Web sharing make Visio one of the most powerful ways to see and understand important information.

Humans have always communicated visually. Visio 2010 provides more than 60 different diagram types to represent ideas. You can choose from a variety of diagrams- flowcharts, office layouts, org charts, network diagrams and more. For example, brainstorming diagrams is a great way to graphically represent thought processes for problem solving, planning, and decision making. Visio 2010 diagrams can be connected to data from multiple sources. Putting data on diagrams makes the information meaningful and helps in identifying trends and exceptions at a glance. Visio 2010 diagrams can be shared easily, regardless of whether users have access to Visio. A few of the many available options include- viewing as a static web page, viewing in Outlook email, publishing to PDF/XPS or SharePoint Server 2010.

Microsoft Office 2010 Installation Error, Setup is unable to proceed

During recent times i came across this screen indicating that Microsoft Office 2010 setup is unable to proceed due to the following error(s):

Microsoft Office 2010 does not support upgrading from a prerelease version of Microsoft Office 2010. You must first uninstall any prerelease versions of Microsoft Office 2010 products and associated technologies.

Following can be a reason behnid this:-

1) You still have TP, Beta or RC of Office 2010. If you have any of them, remove it before you continue.

2) You might not have full installation of Office 2010 TP, Beta, RC but might have any component installed like Outlook Connector for Office 14 (2010) etc. So that needs to be removed as well. So left overs of any Pre-Release version should be present in your PC.

3) Something strange i came across, Visio is never been a part of Office, i was running Visio 2010 Beta alongwith Office 2007 when i tried installing Office 2010 RTM instead Office 2007 it came up with this same error message. And Yes! I had to remove Visio 2010 Beta in order to install Office 2010 RTM, isn’t it strange? as Visio and Project are not a part of MS Office but still their Beta, RC etc have to be removed inorder to install Office 2010.

Visio 2010 Create workflow & export it to SharePoint 2010

In this exercise you will create a simple process in Visio 2010 and export it to SharePoint Designer 2010.

1. Launch Visio 2010 and select the FlowChart folder.


2. Within the FlowChart folder create a new file using the Microsoft SharePoint Workflow template.


3. Click the Create button in the right pane.

4. Using the toolbox on the left hand side of the window, locate the SharePoint Workflow Terminators section and add a Start and Terminate shape to the diagram.


6. Open the SharePoint Workflow Conditions section and add a Compare Data Source shape to the diagram.

a. Double click and change its name to Check if manager approval is needed.

7. Open the SharePoint Workflow Actions section and add three Log to History List shapes to the diagram.

a. Double click the first and change its name to Log Manager approval required.

b. Double click the next and change its name to Log automatically approved.

c. Double click the last and change its name to Log submission to HR.

8. Add the process flow connections between the shapes. Use the image below as an example.

a. Add connections by hovering over the source shape, clicking and dragging one of the arrows to the target shape.


9. Label the connections flowing from the condition yes or no depending on the process flow.

a. Right click the connection from Check if manager approval is needed to Log Manager approval required and select Yes.

b. Right click the connection from Check if manager approval is needed to Log automatically approved and select No.


10. Save the process diagram to C:\ with a name of TimeSheet Submission Workflow.vsd.

a. Export the process by selecting the Process ribbon in Visio 2010 and clicking the Export button.


b. Save the exported workflow to C:\ with a name of TimeSheet Submission Workflow.vwi

Visio 2010 – Create Dynamic Data Driven Diagrams – (Video Demo)

The following video demo, creates an Organization Diagram using Visio 2010. The Employees Data is available in an Excel Sheet. So a few steps wizard will automatically generate a Dynamic Data Driven Diagram in Visio 2010.

Download High Quality version from the link below:- (MP4, Windows Media Player)


Microsoft Visio 2010, a new era of diagramming

Visio 2010 is on its way, currently the Beta is out there and you guys can download and enjoy it even with Office 2007 installed on the same PC. I got the chance to explore it a bit, the essence of this release is in the following:

1) More than 60 different diagram types are available including Org chart, Calendar, Network and Database diagrams etc.

2) You diagrams can be connected to multiple Data Sources and you can project your scenarios pretty easily with Data Driven diagrams.

3) Process Management has been improved as you add or delete shapes, Visio 2010 makes intelligent, automatic layout adjustments to surrounding shapes and their connectors.

4) Visio Services is a new feature of SharePoint 2010 that extends the reach of diagrams considerably. Visio Services lets you View diagrams in the browser without needing Visio on your machine and Integrates them within your SharePoint applications.

5) Simplifies large and complex diagrams using Sub-processes and Containers to group related shapes visually and logically.

6) Visio 2010 has strong integration scenarios with Office 2010 Products including Word, PowerPoint, Access and Outlook. You can connect your diagrams to the data residing in these tools or you can share your diagrams within the interface of these tools.

7) Diagrams fall into the following categories / types:- (various diagram types supported in Visio 2010)

a) Engineering
b) Business
c) General
d) Maps & Floors
e) Process Flows
f) Network
g) Schedule
h) Software & Database

8 ) Visio 2010 has the following SKUs (Versions / Editions)

a) Professional – targeting Information Workers, Business & Technical Decision Makers,

b) Premium – targeting Developers, IT Professionals, Process Professionals

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